Import your guest list
Import your guest list from a CSV or spreadsheet with names, phone numbers, emails, and groups, or add guests one at a time with Add guest.
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You can import your whole guest list at once from a CSV file, or add guests one at a time. Both live in Guests > All guests.
Why add your guests
Your guest list is how Willa recognizes the people you're hosting. It lets guests:
- Open the web chat, by confirming the email or phone number on your list
- Get answers that include details you've limited to their guest groups
- Receive your text announcements
A guest needs a phone number on your list to receive announcements, or to text Willa if you've set texting to registered guests only.
Prepare your file
Most guest list tools and spreadsheets can export a CSV file. In Google Sheets, choose File > Download > Comma-separated values. In Excel or Numbers, export or save as CSV.
Use one row per guest, with a header row. Willa looks for these columns:
| Column | Required | Example |
|---|---|---|
| Name | Yes | Maya Patel |
| Phone | Recommended | (555) 123-4567 |
| Optional | [email protected] | |
| Group | Optional | Wedding party |
A few tips:
- Phone numbers can be in any common format. Include the country code for international numbers.
- Groups are only used on Signature, where you can create guest groups. Put each guest's group in the Group column.
- Extra columns, like meal choice or table number, can stay in the file. Willa ignores columns it doesn't use.
- Couples and families: add a row for each person who should be able to text Willa or receive announcements.
Import the file
- Go to Guests > All guests.
- Choose the import option and select your CSV file.
- Review the preview. Check that names, phone numbers, and groups landed in the right columns, and fix any rows Willa flags, like a phone number it can't read.
- Confirm the import.
Your guests appear in the list, ready for announcements and group visibility.
Add guests one at a time
For a few guests, or anyone added after the import:
- Go to Guests > All guests and select Add guest.
- Enter their Name.
- Add their Phone. It's optional, but it's needed for them to text Willa or receive announcements.
- On Signature, choose their Groups.
- Add any Notes for yourself. Guests never see these.
- Select Add guest.
Keep your list tidy
Use the search box to find a guest by name, email, or phone. Select the edit button to update a guest's details, or the remove button to take them off the list.
Guests without a phone number are marked in the list, so you can see at a glance who won't get announcements.