[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"help:\u002Fhelp\u002Fplanners\u002Fmanaging-multiple-events":3,"help-related:\u002Fhelp\u002Fplanners\u002Fmanaging-multiple-events":188},{"id":4,"title":5,"body":6,"category":164,"description":165,"extension":166,"featured":167,"keywords":168,"meta":176,"navigation":177,"order":178,"path":179,"related":180,"seo":183,"sitemap":184,"stem":186,"updatedAt":185,"__hash__":187},"help\u002Fhelp\u002Fplanners\u002Fmanaging-multiple-events.md","Manage multiple events as a planner",{"type":7,"value":8,"toc":155},"minimark",[9,18,25,30,40,59,62,66,69,91,94,97,104,108,115,118,127,131,138,142],[10,11,12,13,17],"p",{},"You can run Willa for every wedding or event you plan from one account. Each event is kept separate, with its own information, guest list, and Willa number, and you switch between them from ",[14,15,16],"strong",{},"Your events",".",[19,20,22],"dashboard-link",{"to":21},"\u002Fevents",[10,23,24],{},"Open your events",[26,27,29],"h2",{"id":28},"create-an-event-for-each-client","Create an event for each client",[10,31,32,33,35,36,39],{},"On ",[14,34,16],{},", select ",[14,37,38],{},"Create new event"," for each wedding or event. Every event has its own:",[41,42,43,47,50,53,56],"ul",{},[44,45,46],"li",{},"Event info, knowledge, and documents",[44,48,49],{},"Guest list and groups",[44,51,52],{},"Willa number and guest link",[44,54,55],{},"Announcements",[44,57,58],{},"Plan",[10,60,61],{},"Nothing is shared between events, so one couple's details never show up in another couple's answers.",[26,63,65],{"id":64},"bring-your-clients-in-as-admins","Bring your clients in as admins",[10,67,68],{},"You can add your couple, or anyone else helping with an event, as an event admin. Admins can edit event details, manage guests, upload knowledge, and send announcements, but only for the events you add them to.",[70,71,72,78,85],"ol",{},[44,73,74,75,17],{},"Open the event and go to ",[14,76,77],{},"Settings",[44,79,80,81,84],{},"Under ",[14,82,83],{},"Event admins",", enter their email address.",[44,86,87,88,17],{},"Select ",[14,89,90],{},"Add admin",[10,92,93],{},"If they already have a Willa account, they're added right away. If not, Willa emails them an invite link. They'll need to sign up with that same email address to accept it. You can resend or cancel an invite from the same place.",[10,95,96],{},"Only the event owner can add or remove admins, and only the owner can change the event's plan.",[98,99,101],"help-callout",{"type":100},"tip",[10,102,103],{},"Adding your couple as admins lets them add the details only they know, like family notes or the registry, while you keep the logistics up to date.",[26,105,107],{"id":106},"reuse-venue-details","Reuse venue details",[10,109,110,111,114],{},"If you work with the same venues again and again, planning businesses can save them on the ",[14,112,113],{},"Venues"," page. Add what guests need to know about each venue, like parking, arrival, and accessibility, once.",[10,116,117],{},"Every event at that venue picks up those details automatically. You can still override them for a specific event, and anything you add for an event takes priority over venue details. Details you mark as internal stay with you and your team and are never shared with guests.",[10,119,120,122,123,126],{},[14,121,113],{}," appears in the top navigation for planning business accounts. Anyone can still pick a venue for an event from its ",[14,124,125],{},"Event info"," page.",[26,128,130],{"id":129},"keep-track-of-whats-happening","Keep track of what's happening",[10,132,133,134,137],{},"Each event's ",[14,135,136],{},"Overview"," shows how ready Willa is and what guests are asking. After the event, it shows how many questions guests asked and how many Willa answered from the details you shared, which is useful when you talk with clients about the value Willa added.",[26,139,141],{"id":140},"planner-pricing","Planner pricing",[10,143,144,145,150,151,17],{},"You can start with a single event on any plan, paid per event. If you manage many weddings or events a year, ask about planner pricing from the ",[146,147,149],"a",{"href":148},"\u002Fplanners","planners page",", or contact us about the Concierge plan, which is built for planners and teams managing multiple events. See ",[146,152,154],{"href":153},"\u002Fhelp\u002Fbilling\u002Fplans-and-billing","Plans and billing",{"title":156,"searchDepth":157,"depth":157,"links":158},"",2,[159,160,161,162,163],{"id":28,"depth":157,"text":29},{"id":64,"depth":157,"text":65},{"id":106,"depth":157,"text":107},{"id":129,"depth":157,"text":130},{"id":140,"depth":157,"text":141},"planners","Run Willa for every wedding or event you plan from one account. Keep each event separate, add your clients as admins, and reuse venue details.","md",false,[169,170,171,172,173,174,175],"planner","wedding planner","multiple events","event admins","co-admin","venues","team access",{},true,1,"\u002Fhelp\u002Fplanners\u002Fmanaging-multiple-events",[181,153,182],"\u002Fhelp\u002Fgetting-started\u002Fcreate-your-first-event","\u002Fhelp\u002Fevent-information\u002Fadding-event-information",{"title":5,"description":165},{"loc":179,"lastmod":185},"2026-09-30","help\u002Fplanners\u002Fmanaging-multiple-events","RG85D0kWwzUJD0xx0tU74-g8O75GKkDOEz0uiNZS6AM",[189,192,194],{"path":181,"title":190,"description":191,"order":157},"Create your first event","Create a Willa event in under a minute. Add a name, event type, and date, then start teaching Willa the details your guests will ask about.",{"path":153,"title":154,"description":193,"order":178},"Willa is priced per event with no subscription. Compare Free, Essential, Signature, and Concierge, and learn how upgrading an event works.",{"path":182,"title":195,"description":196,"order":178},"Add your event information","Add the details Willa answers from. Fill in Event info, then type in details, upload files, or import your wedding website in Teach Willa."]