[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"help:\u002Fhelp\u002Fguests\u002Fguest-groups":3,"help-related:\u002Fhelp\u002Fguests\u002Fguest-groups":267},{"id":4,"title":5,"body":6,"category":245,"description":246,"extension":247,"featured":248,"keywords":249,"meta":255,"navigation":256,"order":236,"path":257,"related":258,"seo":260,"sitemap":261,"stem":265,"updatedAt":264,"__hash__":266},"help\u002Fhelp\u002Fguests\u002Fguest-groups.md","Create and use guest groups",{"type":7,"value":8,"toc":234},"minimark",[9,13,18,54,57,61,64,103,106,113,117,128,142,145,152,156,170,174,206,210,216,219,223],[10,11,12],"p",{},"Guest groups let you share some details only with certain guests, and send announcements to just the people who need them. For example, a Wedding party group can get rehearsal timing that other guests don't see. Guest groups are available on Signature.",[14,15,17],"h2",{"id":16},"create-a-group","Create a group",[19,20,21,30,36,43,50],"ol",{},[22,23,24,25,29],"li",{},"Go to ",[26,27,28],"strong",{},"Guests > Groups",".",[22,31,32,33,29],{},"Select ",[26,34,35],{},"Add group",[22,37,38,39,42],{},"Enter a ",[26,40,41],{},"Name",", like \"Wedding party\", \"Family\", or \"Out-of-town guests\".",[22,44,45,46,49],{},"Add an optional ",[26,47,48],{},"Description"," to remind yourself who belongs in it.",[22,51,32,52,29],{},[26,53,35],{},[10,55,56],{},"Willa never creates groups for you. You decide which groups make sense for your event.",[14,58,60],{"id":59},"add-guests-to-a-group","Add guests to a group",[10,62,63],{},"There are three ways:",[65,66,67,84,92],"ul",{},[22,68,69,72,73,76,77,80,81,29],{},[26,70,71],{},"From the group",": on ",[26,74,75],{},"Groups",", select ",[26,78,79],{},"Manage members"," next to a group. Search for guests and select them, then select ",[26,82,83],{},"Done",[22,85,86,89,90,29],{},[26,87,88],{},"From a guest",": when you add or edit a guest, choose their ",[26,91,75],{},[22,93,94,97,98,29],{},[26,95,96],{},"When importing",": include a Group column in your CSV. See ",[99,100,102],"a",{"href":101},"\u002Fhelp\u002Fguests\u002Fimport-guests","Import your guest list",[10,104,105],{},"A guest can be in more than one group.",[10,107,108],{},[109,110],"img",{"alt":111,"src":112},"A guest list where each guest shows the groups they belong to","\u002Fhelp\u002Fscreens\u002Fguest-list.png",[14,114,116],{"id":115},"share-details-with-a-group","Share details with a group",[10,118,119,120,123,124,127],{},"When you add a detail or upload a file in ",[26,121,122],{},"Knowledge > Teach Willa",", choose who it's ",[26,125,126],{},"Visible to",":",[65,129,130,136],{},[22,131,132,135],{},[26,133,134],{},"Everyone",": Willa can share it with any guest.",[22,137,138,141],{},[26,139,140],{},"Specific groups",": Willa only shares it with guests in those groups.",[10,143,144],{},"Willa recognizes guests by the email or phone number on your guest list, so group-only details only reach guests it recognizes. Someone texting from a number that isn't on your list only gets answers from information visible to everyone.",[146,147,149],"help-callout",{"type":148},"tip",[10,150,151],{},"Use groups for details that would confuse or overwhelm everyone else, like vendor arrival times for family helpers, or a separate shuttle for the hotel block.",[14,153,155],{"id":154},"send-announcements-to-a-group","Send announcements to a group",[10,157,158,159,161,162,165,166,29],{},"When you create an announcement, choose ",[26,160,140],{}," under ",[26,163,164],{},"Send to",", and pick one or more groups. Guests in more than one selected group only get the message once. See ",[99,167,169],{"href":168},"\u002Fhelp\u002Fannouncements\u002Fannouncement-groups","Send announcements to specific groups",[14,171,173],{"id":172},"ideas-for-groups","Ideas for groups",[65,175,176,182,188,194,200],{},[22,177,178,181],{},[26,179,180],{},"Wedding party",": rehearsal times, getting-ready location, photo schedule",[22,183,184,187],{},[26,185,186],{},"Family",": family photo timing, where to sit",[22,189,190,193],{},[26,191,192],{},"Out-of-town guests",": hotel block, airport shuttle, welcome event",[22,195,196,199],{},[26,197,198],{},"Rehearsal dinner guests",": the dinner's time and location",[22,201,202,205],{},[26,203,204],{},"Vendors or helpers",": load-in times and day-of contacts",[14,207,209],{"id":208},"edit-or-delete-a-group","Edit or delete a group",[10,211,212,213,215],{},"On ",[26,214,75],{},", select the edit button to rename a group or change its description, or the delete button to remove it. Deleting a group doesn't delete its guests.",[10,217,218],{},"If you delete a group that a detail or file was limited to, check that detail's visibility in Knowledge so it still reaches the right people.",[14,220,222],{"id":221},"on-free-or-essential","On Free or Essential",[10,224,225,226,229,230,29],{},"Groups are included with Signature. On other plans, the Groups page shows an ",[26,227,228],{},"Upgrade to Signature"," option. Everything you add is shared with all guests unless you keep it admins only. See ",[99,231,233],{"href":232},"\u002Fhelp\u002Fbilling\u002Fplans-and-billing","Plans and billing",{"title":235,"searchDepth":236,"depth":236,"links":237},"",2,[238,239,240,241,242,243,244],{"id":16,"depth":236,"text":17},{"id":59,"depth":236,"text":60},{"id":115,"depth":236,"text":116},{"id":154,"depth":236,"text":155},{"id":172,"depth":236,"text":173},{"id":208,"depth":236,"text":209},{"id":221,"depth":236,"text":222},"guests","Use guest groups like Wedding party or Out-of-town guests to share details with the right people and send announcements to just those who need them.","md",false,[250,251,252,253,254],"guest groups","wedding party","private details","visibility","group members",{},true,"\u002Fhelp\u002Fguests\u002Fguest-groups",[168,259,101],"\u002Fhelp\u002Fevent-information\u002Fuploading-documents",{"title":5,"description":246},{"loc":257,"images":262,"lastmod":264},[263],{"loc":112},"2026-09-30","help\u002Fguests\u002Fguest-groups","tyUGGgbx2HxDjDVl4wKJgt3YcnjAsCLGKQqYfIfbEgE",[268,270,274],{"path":168,"title":169,"description":269,"order":236},"Send an announcement to only the guest groups who need it, like the wedding party or out-of-town guests. Group announcements are on Signature.",{"path":259,"title":271,"description":272,"order":273},"Upload event information and documents","Upload schedules, PDFs, documents, and images so Willa can answer from them. Supported formats, file size limits, and who can see each file.",3,{"path":101,"title":102,"description":275,"order":276},"Import your guest list from a CSV or spreadsheet with names, phone numbers, emails, and groups, or add guests one at a time with Add guest.",1]