[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"help:\u002Fhelp\u002Fgetting-started\u002Fget-ready-for-guests":3,"help-related:\u002Fhelp\u002Fgetting-started\u002Fget-ready-for-guests":238},{"id":4,"title":5,"body":6,"category":216,"description":217,"extension":218,"featured":219,"keywords":220,"meta":226,"navigation":227,"order":228,"path":229,"related":230,"seo":231,"sitemap":232,"stem":236,"updatedAt":235,"__hash__":237},"help\u002Fhelp\u002Fgetting-started\u002Fget-ready-for-guests.md","Get your event ready for guests",{"type":7,"value":8,"toc":208},"minimark",[9,22,27,110,117,123,130,134,148,151,154,173,176,183,187,193,196,200],[10,11,12,13,17,18,21],"p",{},"Your event is ready for guests once Willa can answer the questions they'll ask, your guest list is in, and you've shared your Willa number or link. The ",[14,15,16],"strong",{},"Get Willa ready for your guests"," checklist on your event's ",[14,19,20],{},"Overview"," walks you through it in six steps.",[23,24,26],"h2",{"id":25},"the-six-steps","The six steps",[28,29,30,43,53,66,79,92],"ol",{},[31,32,33,36,37,42],"li",{},[14,34,35],{},"Create your event."," Done as soon as your event exists. See ",[38,39,41],"a",{"href":40},"\u002Fhelp\u002Fgetting-started\u002Fcreate-your-first-event","Create your first event",".",[31,44,45,48,49,52],{},[14,46,47],{},"Add event information."," In ",[14,50,51],{},"Event info",", add where it's happening so Willa can point guests in the right direction. While you're there, check the other basics: the hosts (or the couple, for a wedding), your dates and times, and a short description.",[31,54,55,48,58,61,62],{},[14,56,57],{},"Add information Willa can answer from.",[14,59,60],{},"Knowledge > Teach Willa",", add details, upload documents, or import your wedding website. This is where Willa learns about the schedule, parking, dress code, hotels, and anything else guests might ask. See ",[38,63,65],{"href":64},"\u002Fhelp\u002Fevent-information\u002Fwhat-information-should-i-add","What information should I add to Willa?",[31,67,68,48,71,74,75,42],{},[14,69,70],{},"Add your guests.",[14,72,73],{},"Guests > All guests",", add your guest list so you can send announcements and see who's asking. See ",[38,76,78],{"href":77},"\u002Fhelp\u002Fguests\u002Fimport-guests","Import your guest list",[31,80,81,48,84,87,88,42],{},[14,82,83],{},"Test Willa.",[14,85,86],{},"Knowledge > Test Willa",", ask a few questions your guests would ask and check the answers. See ",[38,89,91],{"href":90},"\u002Fhelp\u002Fgetting-started\u002Ftest-willa","Test Willa before sharing it",[31,93,94,97,98,101,102,105,106],{},[14,95,96],{},"Share your Willa number."," Put it on your wedding website, invitations, and welcome signs. On the Free plan, this step is ",[14,99,100],{},"Share your guest page"," instead: use ",[14,103,104],{},"Share link"," at the top of the page to send guests your Willa page. See ",[38,107,109],{"href":108},"\u002Fhelp\u002Fgetting-started\u002Fshare-your-willa-number","Where should I share my Willa number?",[10,111,112,113,116],{},"Each step has a button that takes you to the right page. Steps check themselves off as you go, except sharing: Willa can't see where you've shared your number, so select ",[14,114,115],{},"Mark as done"," once you have.",[10,118,119,120,42],{},"The checklist goes away once every step is done. To hide it sooner, select ",[14,121,122],{},"Dismiss checklist",[10,124,125],{},[126,127],"img",{"alt":128,"src":129},"The Get Willa ready for your guests checklist on an event's Overview, with four of six steps complete","\u002Fhelp\u002Fscreens\u002Fsetup-checklist.png",[23,131,133],{"id":132},"check-readiness","Check readiness",[10,135,136,137,139,140,143,144,147],{},"The ",[14,138,20],{}," also shows how ready Willa is, as a percentage, and lists the topics it still needs. Select ",[14,141,142],{},"Continue setup"," (or ",[14,145,146],{},"Fill the gaps",") to open the readiness page.",[10,149,150],{},"Readiness compares what Willa knows with the topics guests usually ask about for your type of event. For a wedding, that's the schedule, venue, parking, dress code, hotels and stays, transportation, registry, and children. Other event types have their own lists.",[10,152,153],{},"The readiness page has two lists:",[155,156,157,167],"ul",{},[31,158,159,162,163,166],{},[14,160,161],{},"Still needed",": topics Willa can't answer yet, each shown with the way a guest would ask it. Select ",[14,164,165],{},"Add"," next to any topic to type in the answer right there.",[31,168,169,172],{},[14,170,171],{},"Covered",": topics Willa already has an answer for.",[10,174,175],{},"If you picked a venue that already has guest details in Willa, some topics may be covered by the venue before you add anything.",[177,178,180],"help-callout",{"type":179},"tip",[10,181,182],{},"You don't need to reach 100% before sharing. Cover the topics your guests are most likely to ask about first, then keep adding as questions come in.",[23,184,186],{"id":185},"launch-to-guests","Launch to guests",[10,188,189,190,192],{},"When you're happy with what Willa knows, select ",[14,191,186],{}," on the readiness page. Your event is marked live. From there, share your guest link or send an announcement to let guests know Willa is ready.",[10,194,195],{},"If guests start asking before you launch, the event is marked live automatically.",[23,197,199],{"id":198},"keep-it-up-to-date","Keep it up to date",[10,201,202,203,207],{},"Plans change. When something moves, like a new shuttle time or a backup location for rain, update it in Knowledge and Willa starts using the new answer. On Essential and up, you can also send an ",[38,204,206],{"href":205},"\u002Fhelp\u002Fannouncements\u002Fsend-an-announcement","announcement"," so guests hear about it without having to ask.",{"title":209,"searchDepth":210,"depth":210,"links":211},"",2,[212,213,214,215],{"id":25,"depth":210,"text":26},{"id":132,"depth":210,"text":133},{"id":185,"depth":210,"text":186},{"id":198,"depth":210,"text":199},"getting-started","Follow six steps to get Willa ready, from adding event information and guests to testing Willa and sharing your number. Use readiness to find gaps.","md",false,[221,222,223,224,225],"get ready","setup checklist","readiness","launch event","before guests",{},true,3,"\u002Fhelp\u002Fgetting-started\u002Fget-ready-for-guests",[90,64,108],{"title":5,"description":217},{"loc":229,"images":233,"lastmod":235},[234],{"loc":129},"2026-09-30","help\u002Fgetting-started\u002Fget-ready-for-guests","5VjsLdD-6VcOumrDrAgBWQCO4WrCElMCDI4Fcsj4804",[239,242,244],{"path":90,"title":91,"description":240,"order":241},"Ask Willa the questions your guests will ask before you share it. Use Test Willa and Preview as guest to check its answers and fill any gaps.",4,{"path":64,"title":65,"description":243,"order":210},"Add anything guests might ask about: schedule, venue, parking, transportation, dress code, accommodations, food, kids, registry, and more.",{"path":108,"title":109,"description":245,"order":246},"Share your Willa number wherever guests look for event details: your wedding website, invitations, welcome signs, hotel welcome bags, and a text announcement.",5]